Reference Groups

Victoria's public health services drive the development of HPV’s sourcing program through reference groups that determine the specifications and evaluation for each sourcing event.

HPV collaboration crop
Health service engagement is fundamental to the development of HPV’s annual sourcing program and helps ensure we identify best-value outcomes for the sector reflecting its diverse clinical and operational requirements.

A key element of clinical engagement is the development of reference groups that are engaged to help guide HPV to determine the requirements for each tender or sourcing event, and the basis by which the tender is to be evaluated.

These reference groups review and recommend the selection of appropriate clinical and non-clinical products and services on behalf of Victoria’s public hospitals. Reference group members provide HPV with direct insight and advice into how product use varies across health services and are chosen for their background, knowledge and extensive experience with the products under consideration for HPV contracts.

Appointed by their health service chief executive, reference group members review and advise HPV on the selection of appropriate clinical and non-clinical products and services on behalf of Victorian public hospitals. A nominations portal (restricted access) is available for those involved in nominating a reference group member.

They comprise a representative range of personnel from a number of metropolitan and regional health services selected according to the types of products or services under consideration. In 2013, 153 staff across metropolitan and regional Victorian health services participated in a PRG.

Key responsibilities for Reference Group members include:

  • Identifying and confirming the range of products to be tendered for
  • Identifying relevant product or service standards and development of specifications
  • Identifying key clinicians and users of products under contract
  • Developing tender evaluation criteria
  • Identifying factors relevant to local, regional and small-and-medium enterprise (SME) that must be considered as part of the tender
  • Recommending product recommendations via HPV’s Procurement Committee to the Board regarding particular contracts

In order to ensure the highest standards of probity, members of Reference groups are bound by a code of conduct and confidentiality agreement to ensure the strictest principles of professional ethics and probity apply.


Each year HPV seeks nominations for Product, Service and Executive Reference Groups via health service chief executives, either via a blanket request or directly to specific health service chief executives.

Nominations can also be made by health services to HPV and are considered on the basis of skill base, skill mix and appropriate health service representation. All nominations must be endorsed and signed by the health service's chief executive. 

A nominations portal (restricted access) is available for those involved in the nominations process. 




For more information about the Reference Group nomination process, contact HPV's Senior Head Procurement Program Delivery on 03 9947 3700.