Prospective suppliers

Health Purchasing Victoria is committed to providing a fair and transparent process for all prospective suppliers.

We advertise all open public sourcing activities (tenders) on the HPV website and via the HPV Procurement Portal e-sourcing software platform. Suitable suppliers are always encouraged to apply.

Non HPV-contracted suppliers with available products for COVID-19 outbreak

Many companies have offered HPV products to help health services in responding to the COVID-19 pandemic.

HPV has been able to secure valuable supplies of protective apparel (including face shields and protective eyewear), pathology consumables, and surface disinfectants such as disinfectant wipes.

HPV continues to seek products where they are available locally or in the short-term i.e. within two weeks:

  • Gloves
  • Gowns
  • Masks with visors

Suppliers with products which are currently required should follow the following process:

  1. Download HPV’s product offering checklist and complete all questions.
  2. Read the FAQ for non-contracted suppliers.
  3. Submit the checklist and any brochures, IFUs etc. to

PCR (polymerase chain reaction) test kits

HPV is not currently seeking PCR (polymerase chain reaction) test kits and this Prospective Suppliers web page will be updated if that changes during the course of the pandemic.

Two people look at a piece of equipment in a supplier warehouse.

Apply for a tender

1. We encourage suppliers to register an account on our  website and access the HPV Procurement Portal  in order to stay up-to-date with the latest sourcing activities .

2. Once a supplier downloads the sourcing documentation from the HPV Procurement Portal, they will be able to respond to the tender within the Portal itself

3. Suppliers will also have access to the e-messaging functionality, where they can post any queries regarding specific sourcing activities , which HPV's relevant Category Manager reviews.

  • HPV has a transparent sourcing process, and responses to queries are posted to the forum for all registered respondents to view.

4. If a supplier is not successful, prospective suppliers can seek additional feedback regarding the evaluation process. This comprises an individual debriefing with HPV staff.


Tender evaluation

Probity is fundamental to HPV’s process and in ensuring a fair and equitable process for all prospective suppliers.

For each tender, an evaluation committee comprising key health service stakeholders is appointed to develop robust specifications to guide the evaluation process. Following the tender close, the independent evaluation committee evaluates each submission. 

A probity auditor is also engaged throughout the process to ensure suppliers have fair and transparent market access.

At the conclusion of the Invitation to Supply (ITS) process, successful tenderers are notified and provided access to relevant contract information and documentation contained in a secure area of HPV’s website.


More information

Access a list of Frequently Asked Questions for Suppliers on the HPV Help Centre.