HPVC2019-060 Beds, Mattresses, Patient Trolleys and Treatment Chairs

Current Contract

Contract Start Date
30 Jun 2019
Contract End Date
29 Jun 2024

Description

HPVITS2019-060 Beds, Mattresses, Patient Trolleys and Treatment Chairs ITS has now been released and published via the HPV Procurement Portal. Access to the portal is via the HPV website (www.hpv.org.au) Please note, slides on how to access and submit your tender response via the portal are available via the HPV website.

All queries must now be submitted via the HPV Procurement Portal messaging system. In any event where you cannot access the portal and cannot message from there, please email me directly at n.sweeney@hpv.org.au

Please see timeline below:

Key Activities                                       

Date ITS Release Date                                17th December 2018

Last date for ITS questions                          24th January 2019

ITS Closing Date and Time                          01st February 2019 14:00 AEDT

 

Please note that Part 7 Agreement will be published via the portal in due course.

 

NOTE RE QUALITY MANAGEMENT CERTIFICATIONS REQUIREMENTS

Further to the industry briefing held on Wednesday 12th December 2018, updated FAQ- post briefing document has now been published and note the change to Quality Management Certifications below.

We have amended the mandatory ISO certification requirement.

All items tendered must comply with ISO 14971. This remains unchanged however respondents must now be compliant with ISO 13485 certification within 12 months of contract commencement

Also note that there may be some minor specification adjustments between now and Monday so a reminder to those that may have used the draft specification to start your response- all information will need to be transposed to the specification released on Monday 17th via the HPV Procurement Portal

 

Provision of Beds Mattresses Patient Trolleys and Treatment Chairs

 

Industry Briefing


An industry briefing will be held on Wednesday 12th December 2018 at 10:00am for the upcoming Beds Mattresses Patient Trolleys and Treatment Chairs retender. It is advised that those completing the tender response attend. Briefing documentation will be released via the HPV website the day prior to the briefing session. The slides and draft specification will also be available at the briefing. We as that you limit representatives to 2-3 per organisation. Interest to attend will need to be submitted via suppliers@hpv.zendesk.com   Please include your name, title, email, phone number and organisation. We anticipate that the briefing will run for one hour.

Date:      Wednesday 12th December 2018

Time:     10:00am

Place:     Dialogue by ISPT | Gorman Room

27-29 Little Lonsdale St, Melbourne VIC 3000

(Enter off Gorman Alley)

 Note: documentation will be published prior to the industry briefing including; presentation slides, FAQ and the draft specification.

Tender Release: Monday 17th December 2018

This invitation to supply (ITS) will be released via the HPV Procurement Portal on. All queries and submissions must be lodged via the portal.

 Tender Close:     01  February 2019

 

Categories of the upcoming ITS

Category 1          Acute Hospital Beds

Category 2          Aged Care/Residential Care/Home & Community Use Beds

Category 3          Mental Health Beds

Category 4          Children's Beds, including Neonates

Category 5          Birthing Beds

Category 6          Patient Trolleys (Stretchers)

Category 7          Treatment Chairs

Category 8          Pressure Redistribution Support Surfaces

Category 9          Accessories and Options

Category 10         Spare Parts

 

CHANGES TO TENDER RESPONSE REQUIREMENTS:

References

Previously referee contact details were required as part of your tender submission in the tender response worksheet (TRW- excel sheet with products and pricing) and HPV phoned and emailed all references

  • References will be required for new products that are not on the current contract, as well as products on current contract with nil/low usage in the past 12 months
  • Where references are required, a minimum of one written reference on hospital letterhead signed by an end user/ clinician must be provided. It should detail the trial and evaluation, including the evaluation committee or participants, that the product is clinically acceptable and that there is immediate demand to purchase should the supplier and product be awarded on the new contract
  • HPV will not be contacting referees where contact details alone are listed. We will however be validating references with health services hence why the contact details are still asked within the TRW.
  • If references are unable to be provided at tender time for new suppliers/ new products, these items will only be considered for conditional award (if meet all minimum mandatory requirements and specification compliance) until such time as a VIC public hospital can validate the trial and demand.

 

Conditional Award

HPV will be introducing conditional award. Conditional Award is when an item is listed conditionally, it cannot be purchased by a health service but it can be trialed and evaluated and once this evaluation has taken place if there demand the supplier/ health service can request that the item be moved to full award.  

Two instances where conditional award may be applied

  • Items on current contract with nil or low sales in past 12 months
  • New products tendered where a written reference cannot be provided to validate trial, evaluation and demand

HPV will publish the conditionally awarded items in the pricing schedule to ensure health services have visibility of the list of both full award and conditionally listed items and to expedite process of transitioning to full award, where required. Health services will be informed that they can trial conditionally awarded items (and non-contracted) and any stage of the contract.

Mandatory Requirements

HPV will be increasing the mandatory minimum requirements for the upcoming tender. This will include financial viability assessment checks, quality management certification requirements and cleaning guides (approved/ non approved agents for all products tendered)

  • Financial viability assessment checks will be conducted post tender close. There will be a question around this via the HPV Procurement Portal in the qualification envelope
  • Quality management requirements will be asked via the HPV Procurement Portal in the qualification envelope
  • Cleaning will be also be asked via the HPV Procurement Portal qualification envelope and respondents will be required to attach documentation. We will be seeking:
    • List of approved cleaning/disinfectant products along with maximum permissible concentration levels
    • List of non-approved cleaning/disinfectant products
    • Full details of how to clean all components of the tendered product

This will be discussed further at the upcoming industry briefing.

 

 

Categories

Categories of the upcoming ITS

Category 1          Acute Hospital Beds

Category 2          Aged Care/Residential Care/Home & Community Use Beds

Category 3          Mental Health Beds

Category 4          Children's Beds, including Neonates

Category 5          Birthing Beds

Category 6          Patient Trolleys (Stretchers)

Category 7          Treatment Chairs

Category 8          Pressure Redistribution Support Surfaces

Category 9          Accessories and Options

Category 10         Spare Parts