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Purchasing Policies
Policy Recommendations
In the interest of working collaboratively with Hospitals and Health Services, HPV has elected only to use its legislated powers when absolutely necessary.
The development of the HPV/Health Service Operating Model by representatives of the Metropolitan Chief Executives' Forum has significantly altered the manner in which HPV conducts its tender program, from that described in Future Procurement Arrangements in Victoria from a coordinated model to a centralised model.
At the extraordinary meeting of Members on 6 May 2004, the Members determined that the future tender program would be described in terms of a purchasing policy.
General Government Guidelines and Recommendations
HPV has identified certain policies and practices from other branches of Government that offer opportunities such as risk minimisation, and therefore has chosen to recommend that hospitals and health services adopt or develop a set of policies at least the equal of those listed below. Where hospitals or health services are unsure VGPB Policies should always be consulted as a guide.
Purchasing Policies
What are Purchasing Policies?
Purchasing Policies are policies ratified by HPV pursuant to Section 134 of the Health Services Act 1988 that provide procurement guidelines for Victorian Public Hospitals.
HPV has the ability to apply, adopt or incorporate any matter contained in any document, code, standard, rule, specification or method formulated, issued, prescribed or published by any person whether
- wholly or partially or as amended by the policy; or
- as formulated, issued, prescribed or published at the time the policy is made or at any time before then; or
- as formulated, issued, prescribed or published from time to time;
To whom does this apply?
A public hospital must comply with each purchasing policy pursuant to Section 134 of the Health Services Act 1988 to the extent that it applies to the public hospital. Formal notice of any Purchasing Policy must be made to all parties so affected, and also through publication via the Government Gazette.
In short, if a purchasing policy has not been issued with the words "pursuant to Section 134 of the Health Services Act 1988" then it is not mandatory.
Internal Policies and Policy Recommendations are provided as a guide and hospitals and health services are not required to comply.
Exemptions
HPV may exempt public hospitals from policies by notice published in the Government Gazette, exempt a public hospital or a class of public hospital from complying with a purchasing policy.
What are the likely purchasing policies to be considered?
HPV is committed to wide consultation and dialogue with hospitals before developing and gazetting policies pursuant to Section 134 of the Health Services Act 1988. Notwithstanding, HPV reserves the right to publish recommendations such as those listed below.
Downloads
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Purchasing Policy 2005 - 25.9.2008
HPV issued a Purchasing Policy on 11 July 2005, in accordance with Section 134 of the Health Services Act 1988, which gave effect to HPV’s Forward Tender Program. Pursuant to section 134 of the Health Services Act 1988 (Vic) HPV made a new Purchasing Policy to govern the future tendering activities of HPV which came into effect upon Gazettal on 21 August 2008.
For the avoidance of doubt, nothing in the new policy affects contracts which were entered into in accordance with the July 2005 Purchasing Policy. Those contracts continue to have legal force in accordance with their terms and the July 2005 Purchasing Policy. A copy of the July 2005 Purchasing Policy is available for download here for reference.  more | |
Annual Tender Program for 2008-2009 - 8.7.2008
HPV is pleased to announce the Confirmed Annual Tender Program for 2008-2009. This has been developed based on input from all Victorian public hospitals and health services to address high-demand categories of expenditure. Further details about each retender and each new (Greenfield) tender, including implementation timeframes and PRG requests, will be released in the coming months.
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Product Evaluation Database - 30.10.2007
HPV is pleased to advise that its Product Evaluation Database is now operational. more | |
Checking of ARTG Numbers - 9.7.2007
The purpose of this information is to assist Hospitals and Health Services in determining if medical devices are included on the Australian Register of Therapeutic Goods. more | |
Product Management Guidelines - 2.2.2007
Product Management Guidelines
The purpose of this document is to provide guidance to hospitals and health services in setting up or reviewing their product evaluation and product management processes. more | |
Recommendation: Product Management Guidelines - 2.2.2007
Product Management Guidelines
The purpose of this document is to provide guidance to hospitals and health services in setting up or reviewing their product evaluation and product management processes. more | |
Recommendation: Tender Manager's Pack - 12.11.2003
The purpose of this manual is to provide procurement and probity guidance and assistance to individuals associated with procurement activity undertaken by Health Purchasing Victoria.
This is not a Purchasing Policy as defined in Section 134 of the Health Services Act 1988.
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Recommendation: Central Registers of Contracts, Standing Offers and other Agreements - 5.9.2003
HPV endorses the establishment of central registers of contracts, standing agreements or other offers as a prudent risk management exercise in line with EQuIP Guidelines, and recommends that each hospital or health service maintain a central register of contracts, standing agreements and other offers.
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Recommendation: Code of Conduct for Employees - 5.9.2003
HPV recommends that hospitals and health services develop a statement on the processes they have adopted to deliver a code of conduct at least the equivalent as those required by the Office of Public Employment and to report their compliance to these rules in their annual report of operations. more | |
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